Overview

Provide project accounting support to our Finance, Sales, and Operations departments as they relate to job set up, invoicing, and the month-end close process

Responsibilities

• Maintain monthly operating reports, project review meetings, and special projects as requested
• Coordinate with Revenue Operations on Project, Service and Product Billing to ensure timely project set up and billings
• Report financial data and provide updates on unbilled projects and accounts receivable support
• Support the revenue and bill forecasting process
• Act as primary point of communication for project accounting activities between Finance, Sales and Operations (Project Managers) teams
• Participate in job P&L reviews with Project Managers, SAs and AEs for Estimated Cost to Revenue
• Update and communicate project budgets and estimated time to completion
• Support Finance department by assisting in driving required account reconciliations to include vendor invoice approvals
• Assist PMs with customer invoice requests and tracking same.
• Review WIP reports to ensure proper revenue recognition to be used on monthly Accruals report
• Enter/Submit new jobs, change orders, sales orders, Sub Contractor PO's, and/or RMA's
• Maintain project documents on network shared drive
• Monthly review of AR Aging
• Request bid bonds and/or performance bonds, as needed
• Update Project Managers on PO tracking, equipment and billing
• Coordinate with AP on subcontractor invoices

Other duties assigned as needed

Qualifications

• Knowledge of AIA Billing
• Certified Payroll experience
• OCIP-CCIP experience
• Efficient in reading and reviewing contracts
• Ability to balance multiple tasks with changing priorities
• Ability to work and think independently and ensuring to meet deadlines
• Strong organizational skills and excellent attention to detail
• Must have clear and professional communication skills (written and oral) both internally and externally
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Demonstrated customer service focus and client communication skills
• Ability to handle sensitive and confidential information

Education

• Minimum of a High School Diploma or equivalent is required. Bachelors in Accounting, Finance, Business or related field is preferred
• Minimum 4 years of accounting experience, preferably in a construction or government contracting environment
• Experience in the AV industry is a plus
• Demonstrated experience with Project Accounting
• Intermediate/Advanced proficiency in PC/Microsoft applications (Excel, Access, Word, Powerpoint)