Administrative Coordinator I (remote work opportunity)

Job ID: req2990
Employee Type: nonexempt full-time
Division: Business Services
Facility: Telework: US
Location: USA

The Frederick National Laboratory is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI) and operated by Leidos Biomedical Research, Inc. The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.

PROGRAM DESCRIPTION

The Business Services Directorate (BSD) provides many types of operational, logistical, and administrative support across the Federally Funded Research & Development Center (FFRDC) task order contract. The BSD Purchasing team provides purchasing support, primarily to the Basic Science Program (BSP) and the Center for Cancer Research (CCR) laboratories, located on the Ft. Detrick campus, the Advanced Technology Research Facility and the NIH Bethesda campus. Purchasing support is also provided to other areas of the task order as needed.

RESPONSIBILITIES

The Administrative Coordinator I will provide purchasing and logistical support to the scientific and administrative community of the Basic Science Program (BSP), and the Center for Cancer Research (CCR) laboratories supported by the BSP, as well as to the customers of the Business Services Directorate (BSD) across various division and directorate/program areas.

Duties will include, but are not limited to:

• High volume purchasing of goods and services using all 3 mechanisms (Blanket Order, Purchase Request, credit card) either by telephone, email, or via the internet (domestic vendors and international)
• Process orders for goods and services using established blanket order agreements, working directly with vendors to place credit card orders, and subsequent entry of those orders into DELTEK CostPoint
• Entry of Purchase Requests into DELTEK CostPoint
  
• Complete credit card reconciliations, address invoicing issues, request direct payments via Corcentric
• Complete required forms, sorting and distributing mail
  
• Use existing file systems (electronic & paper) to maintain proper documentation
  
• Receive and refer calls and electronic communications appropriately
  
• Use financial reports in Cognos to research orders placed, and status check encumbrance and expense charging
• Performs other related duties as assigned by a responsible authority
  

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

• Possession of high school diploma or equivalent
• Ability to commute to Frederick, Maryland for occasional onsite meetings
• Ability to coordinate office activities with other team members
• Experience using MS office, particularly Outlook email/calendaring, Word, and Excel
• Knowledge and use of proper English/grammar/spelling/punctuation
• Ability to perform work assignments independently, or alongside other team members, in the required/expected timeframe, and in accordance with the established policy and/or procedure
• Ability to work in a fast-paced, challenging, multi-priority environment
• Excellent interpersonal skills, and the ability to communicate tactfully with customers and colleagues and a desire to help
• Ability to obtain and maintain a security clearance
  

PREFERRED QUALIFICATIONS

Candidates with these desired skills will be given preferential consideration:

• Previous experience providing purchasing support at the FNL, using any, or all, mechanisms
• Previous experience using Deltek CostPoint, Corcentric, Cognos
• Previous experience using the Purchasing Support Request System (PSRS)

Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)

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